Yayasan Konservasi Alam Nusantara (YKAN) is a non-profit organization established in Indonesia in 2014
YKAN's mission is to protect the lands and waters on which all life depends. To fulfill this mission, YKAN implements innovative solutions that foster harmony between nature and people. This involves implementing effective natural resource management, advocating collaborative approaches, and establishing a network of partners and stakeholders to build a sustainable Indonesia.
To achieve its mission, YKAN must procure goods and services to conduct its programs. As a non-profit organization, YKAN is entrusted to be objective, meticulous, efficient and transparent in handling donor funds.
Procurement
To achieve the mission of protecting land and marine areas as life support systems, we need resources in the form of goods or services to carry out our programs.
YKAN is committed to procuring resources according to the following principles:
1. AVOIDING CONFLICTS OF INTEREST
YKAN guarantees that there will be no conflict of interest with any party during the collaboration with the contractor or vendor. In the case of procurement solicitations or contracts, if a contractor or vendor invited to participate in the Invitation for Bids (IFB) or Request for Proposal (RFP) is found to have a potential or clear conflict of interest, that contractor or vendor will be disqualified and cannot compete as a potential provider of goods or services.
2. ORGANIZATION'S RIGHTS AS A CONSUMER
Any formal solicitation document will include a notice stating that YKAN reserves the right to a) reject any offers for any reason, b) waive immaterial or irrelevant project requirements, and c) pursue purchases in a way that best serves YKAN's interests.
3. SMALL PURCHASE PROCEDURE
Purchase transactions not expected to exceed US$2,000 may be conducted without the need for competition and additional justification. Nevertheless, responsible purchasers may choose to seek some form of competition, such as price comparisons or requests for quotations, and should exercise judgment and an understanding of the applicable marketplace in making this decision.
4. DIRECT/INTERMEDIATE PURCHASE PROCEDURE
For transactions totaling US$2,001 – 150,000, purchases may proceed after reviewing price quotations submitted by the respective contractor or vendor. In this category, a minimum of three quotation submissions must be obtained before reaching a purchasing decision.
5. LARGE PURCHASE PROCEDURE
For purchases over US$150,000, the business unit (contractor/vendor) must be involved in a formal bidding (IFB) or proposal (RFP) process. The responsible purchaser will prepare the RFP and IFB. The RFP will contain a description of the anticipated contract type, the instructions for completing an offer, selection criteria, non-disclosure provision (if applicable), and the YKAN's conflict of interest disclosure form. This RFP will be distributed using various methods to reach the optimal number of potential bidders. A written technical evaluation shall be conducted on all proposals received. The contract will be awarded to the responsible entity whose proposal is deemed most advantageous to the program, taking into account price and other relevant factors.
6. ETHICAL, METICULOUS, FAIR, AND OBJECTIVE CONSIDERATIONS
The contract will be awarded to the contractors/vendors who successfully win the bidding according to ethical, meticulous, fair, and objective considerations. All potential contractors/vendors will be provided with identical information. The responsible purchaser will consider every bid or proposal objectively, adhering to market standards and prioritizing YKAN's or the program's best interests.
